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Our detailed policy follows below. If you have any specific questions, please email our data protection team at firstname.lastname@example.org.
2.0 How We Collect Personal Data
Information You Provide Directly
HKS typically collects personal data directly from the individual to whom it relates, except where that individual has consented to HKS collecting the personal information from a third party or the law otherwise permits HKS to do so. You may voluntarily provide information, including personal information, to us by:
Information We Collect Automatically
HKS will automatically collect and store limited information about you when you interact with hksinc.com and stories.hksinc.com (collectively, “our website”) via the following methods:
Information from Third Parties
We may receive additional information about you from other publicly and commercially available sources, as permitted by law.
3.0 Types of Personal Data We Collect
Personal data means any information relating to a person which enables them to be directly or indirectly identified. Personal data that we hold about you may include your contact details (e.g. name, phone number, address and email address), IP address, language and geolocation.
Job Applicant Data
If you are a job applicant, personal information we may hold about you may include the same data listed above in Personal Data, along with your education and work history, work authorization, professional licenses and/or certifications with your registration number(s), professional references, and confirmation that you are above the age of 18. We may seek to collect this information from you or from an employment agency acting on your behalf.
Client, Vendor and Consultant Data
If you are a client, vendor or consultant, personal information that we hold about you may include the same data listed above in Personal Data, along with your social media accounts, business address, email address, phone number and fax number, function/job title, company, and types of services provided.
HKS may request that you provide additional information such as your company’s legal status, date of incorporation, place of incorporation, your company’s related entities, your company’s shareholding details, your relationship to any government official, your company’s tax identification numbers, country of origin, business and professional licenses, your company’s insurer, broker and insurance policies, and other information you consent to provide us for purposes of performing contracts or services.
We will take reasonable steps to ensure the personal information that we store is accurate, complete and up-to-date.
4.0 How Personal Data is Used
We use your personal data, and may share your personal information with other parties acting on our behalf, for one or more of the following:
If we wish to use your personal information for a purpose beyond that for which it was originally provided, we will ask for your consent or seek to rely on another valid legal ground to process your personal information in accordance with the applicable law. HKS does not sell personal information to others.
5.0 Information for Marketing Purposes
Where you have consented to us using your personal data for marketing purposes, we may use your information to conduct marketing and data analysis or to send you updates and news concerning HKS and our business partners. If you wish us to stop using your information for these purposes, please contact us by email at email@example.com.
6.0 Automated Profiling and Decision-Making
HKS does not engage in solely automated profiling or automated decision-making activities that have a legal or similarly significant effect on individuals.
7.0 Lawful Basis for Processing
HKS must have a valid lawful basis to process your personal data. The lawful bases we may rely upon include:
8.0 Disclosure of Your Personal Data
In instances where we may wish to disclose, or be required to disclose, your personal data to third parties, the disclosure of your data will take place only in accordance with the applicable law. These scenarios include disclosure to:
Further, we may disclose your information to any person as required by law and specifically to any government agency if we believe in good faith that we must do so to comply with the law or that doing so is required to prevent, detect, investigate or remedy improper conduct potentially affecting HKS.
9.0 Retention of Personal Data
10.0 Confidentiality and Security
HKS seeks to safeguard all personal data that we hold in a confidential and secure manner, and takes reasonable steps to respect personal privacy. We maintain industry standard security measures to protect your personal information from misuse, unauthorized access or disclosure and loss or corruption by computer viruses and other sources of harm.
11.0 EU Resident Rights
The General Data Protection Regulation provides certain rights to individuals within the European Union and the European Economic Area. Those individuals may contact HKS regarding those rights via email at firstname.lastname@example.org.
If you are an individual residing within the European Union and the European Economic Area, you have the right to:
12.0 Third Parties
Where you submit information on behalf of another person, you confirm that you have made that person aware of how we may collect, use and disclose their information, the reason you have provided it, how they can contact us, the terms of this policy and that they have consented to such collection, use and disclosure.
13.0 Third Party Websites
Our website may provide hyperlinks to websites owned and controlled by other parties. HKS is not responsible for the privacy practices of any website that it does not own or otherwise control.
HKS complies with the data protection and privacy laws to which it is subject.
15.0 Policy Changes